I’ve by no means been extra productive thanks to those Google Calendar hacks

As a self-proclaimed productivity fanatic, if one thing doesn’t make it into my Google Calendar, it’s merely not going to occur. I’m not alone, as Google Calendar is the productiveness software of selection for thousands and thousands of individuals world wide, each at work and at dwelling.

Whereas Google Calendar is free (apart from premium options) and straightforward to make use of, its restricted performance could be irritating for some customers. To get essentially the most out of Google Calendar, listed here are 5 hacks that can supercharge your productivity.

1 Share your calendar with your self

View your work and private calendars collectively

A number of Google Calendars seen on one interface.

When you’re something like me, you might be on a unending quest to combine your varied productiveness apps with the purpose of seeing your work and private calendars on a single interface.

If that’s you, and also you’re utilizing Google Calendar for work and private functions, then you definitely’re in luck. Utilizing the Share Calendar characteristic, you’ll be able to successfully share your Google calendars between your varied accounts, which lets you view a number of Google Calendars in a single place.

Beneath are the steps to sync calendars between two Google Calendars and Gmail accounts.

1. Head to Google Calendar 1 belonging to Gmail Account 1.
2. Choose Subscribe to Calendar.
3. Seek for your Gmail Account 2 within the search bar. Choose it.
4. A immediate will seem to request entry to the calendar you’ve chosen (i.e., Google Calendar 2).
5. You’ll obtain an electronic mail in your Gmail Account 2 inbox asking you to just accept this request.
6. When you’ve accepted the request, you’ll be able to return to your Google Calendar 1 the place an inventory of the calendars you could have entry to ought to seem within the left navigation. Examine the empty field subsequent to Google Calendar 2, which you could have simply gained entry to, and your entire conferences and appointments for this calendar ought to grow to be seen.
7. To regulate how a lot info you’ll be able to see, head again to your Gmail Account 2 and alter the Settings to share all particulars of the occasions. You may even enable Google Calendar 1 1 to edit occasions in Google Calendar 2 should you like.

To make Google Calendar 1 seen and editable by way of Google Calendar 2, repeat these steps for Gmail Account 2.

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2 Use Google Duties as your to-do record

Construct a Kanban Board with the Google Duties interface

A Kanban view of Google Duties lists.

One to-do record simply gained’t minimize it for me. I want to create a number of lists beneath the umbrella of a date or common subject. To perform this, I take advantage of my Google Duties record as a Kanban board — creating particular lists for every day of the week, which I can then place on my calendar to dam off time for duties.

Nevertheless, you should utilize any naming conference you select in your to-do lists to create a productiveness system that works for you.

To create extra Google Duties lists and rename them, comply with the steps beneath:

1. You may entry Google Duties in numerous methods; by toggling your Google calendar in your desktop, choosing the Duties icon in the appropriate navigation bar in your desktop, or by downloading the Google Duties app in your cell gadget.
2. Within the interface of your selection, you choose Create New Checklist, which can spin up a brand-new Duties record. Identify this record something you need.

Professional-Tip: To get my Kanban view in your desktop or cell gadget, create seven duties lists, although you’ll want eight (it’s best to have one main record as a default). Label one record of Undated-To-Do’s, and label the opposite seven Monday by means of to Friday.

On a desktop view, this could will let you simply transfer duties over from the “Undated To-Do’s” column into every other record, creating a visible illustration for the duties you’d wish to get finished every day. Add dates and instances to every job if you need them visualized in a selected slot in your calendar.

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3 Create a number of calendars with one account

Categorize your occasions

Create a number of sub calendars in a single Google Calendar.

When you’d wish to separate your private and work duties with out integrating your two calendars, otherwise you use a single calendar for each, you’ll be completely satisfied to be taught there may be one other strategy to visually point out which duties belong to which a part of your life.

Inside a single Gmail account, you’ll be able to create a number of color-coded calendars and assign occasions and appointments to every one.

You are able to do this by navigating to the Different Calendars dropdown within the left navigation bar and clicking the “+” button. A menu ought to seem with the choice to create a brand new calendar. Choose it. This calendar ought to now seem as an choice when including occasions to your calendar.

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4 View your calendar as a schedule

Use schedule view to see your appointments chronologically

Schedule View in Google Calendar.

That is maybe the only and most satisfying approach to make use of Google Calendar, particularly if you’ve assigned instances and dates to your Google Duties.

Merely head to the highest navigation bar the place you’ll be able to choose which date vary you’d wish to view in your calendar (i.e., one week, one month, and so on.). Right here, you must also see an choice to view it as a schedule.

This feature will will let you view your calendar as a scrollable record of duties, appointments and occasions, organized by date.

If all the ideas above have already been adopted, it’s best to be capable of see a full view of all of your calendars, each these you’ve subscribed to and calendars you’ve created, alongside along with your Google Duties, multi function place. You may then drag and drop objects to rearrange the schedule.

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5 Obtain a every day agenda electronic mail

Begin your day with a take a look at your schedule

Arrange a Each day Agenda electronic mail in Google Calendar.

Lastly, establishing a Each day Agenda electronic mail could be a good way to organize for the day. This electronic mail, which mimics your Schedule view, will include a chronological record of all of the objects in your calendar for that. To arrange a Each day Agenda electronic mail, comply with the steps beneath:

1. Head to your Calendar Settings.
2. Scroll all the way down to Settings for my Calendars within the left navigation.
3. Choose the calendar you’d wish to obtain an electronic mail from.
4. Scroll all the way down to Different Notifications and discover Each day E-mail within the record.
5. Choose the drop-down menu and click on E-mail.

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